Top 5 Organizational Tools
Organizing my day helps keep my stress level down and my productivity up. As a high-anxiety person, there is nothing worse than sitting down to get some real work done, and realizing midway through that I’ve forgotten something important. These five organizational tools help me keep my day-to-day endeavors simple, structured, and stress-free.
Bullet Journaling (link)
Bullet journaling, or rapid logging, is a method of to-do list tracking that has become very popular as of late, and for good reason. It breaks down the traditional to-do list into days, weeks, months, and “future planning.” The best part about this methodology is that you can pick and choose aspects of it that work for you, and you don’t need a fancy planner. Any old notebook will do, and it’s very customizable to suit your needs.
Creating and managing tasks with Todoist is simple, but it’s the depth of additional features like automatic data backups and the wealth of templates for specific types of projects as well as its support for all the major platforms that really set it apart.
Google App Suite (or G-Suite) (link)
It’s no secret why Google is a useful resource during the work day, and their G-Suite apps offer an unbeatable simplicity and shareability. I use gmail, calendar, sheet, and docs religiously throughout the day.
Gmail offers sub-label functionality that makes grouping emails a no-brainer. Calendar allows me to set deadlines and meetings, and as a visual learner, see where my day will lead. Sheets helps me keep a record of my work, and makes tax time less of a headache. Last but not least, Docs has substituted my need to ever use a word-processing software (and it even helped create this blog!)
Tracking my time allows me to better manage future projects, and while it feels cumbersome at times, can make a real difference when it comes to planning budgets and managing tasks.
I’ve used a fair amount of time-tracking softwares in my day, and toggl has been the least invasive to my workflow by far. It offers both a web-browser and desktop version, a free and business version, and becomes as simple as clicking a giant red button.
As somebody who likes to work independently and remotely, having a quick and easy way to communicate with team members is essential. Slack offers a series on tools that extend beyond traditional instant messaging apps. Conversations are organized into threads, colleagues can tag or be tagged when important information arises, and alerts are customizable. Plus, all conversations are logged, making it easy to refer back to at a later date.
I’ve found that adding a little structure to my life has kept me focused, more organized, and less stressed. The tools listed above are simple, non-invasive and don’t disrupt my day-to-day. The one thing I can’t stress enough is that everybody works differently, so explore tools that best suit your workflow and needs for maximum impact.
If you are looking for more ideas to make your business run easier, check out this blog: 30 App Ideas for Your Small Business
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